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6 Tips for Using Quickbooks with a DMS System

December 23rd, 2022

QuickBooks is a popular accounting software that helps small businesses manage their finances, including invoicing, bill payment, and tax preparation.

A dealer management system (DMS) is software designed specifically for car dealerships to manage and track inventory, sales, and customer information.

Integrating QuickBooks with a DMS can streamline your dealership's financial management and increase efficiency.

Here is a guide on how to use QuickBooks with DMS software:

1. Choose a compatible DMS and QuickBooks version

Not all DMS systems are compatible with QuickBooks, so choosing a DMS that integrates seamlessly with the software is essential. You should also use the latest version of QuickBooks and the DMS to ensure optimal performance and compatibility.

2. Set up your DMS and QuickBooks accounts

Before integrating your DMS with QuickBooks, you must set up accounts for both systems. This includes creating user profiles, entering your business information, and establishing financial preferences. It is essential to take the time to set up your accounts properly to ensure that your financial data is accurate and organized.

3. Connect your DMS to QuickBooks

Once you set up your accounts, you need to connect your DMS to QuickBooks. This process typically involves exporting data from your DMS and importing it into QuickBooks. You may need to consult with your DMS provider or QuickBooks support for specific instructions on how to do this.

4. Use your DMS to track inventory and sales

Once your DMS is connected to QuickBooks, you can track your dealership's inventory and sales. You can use the DMS to enter information about your vehicles in stock, including make, model, year, and price. The DMS will also help you track sales data, such as the number of vehicles sold and the total revenue generated. This data will be automatically transferred to QuickBooks, where you can view and use it to create financial reports and projections.

5. Utilize QuickBooks to manage finances

In addition to tracking inventory and sales, you can use QuickBooks to manage the financial aspects of your dealership. You can use the software to create invoices, process payments, and track expenses. QuickBooks also offers budgeting, forecasting, and tax preparation tools, which can help you make informed financial decisions and ensure compliance with tax laws.

6. Use integrations to automate tasks

One of the benefits of using QuickBooks with a DMS is the ability to automate specific tasks. For example, you can set up integrations that automatically transfer customer data, inventory updates, and financial transactions between the two systems. This can save you time and effort and help you focus on other aspects of running your dealership.


Using QuickBooks with DMS software can significantly improve your dealership's efficiency and financial management. Integrating the two systems and utilizing their features allows you to streamline your business processes and make informed financial decisions.

Choosing compatible systems and setting them up correctly ensures optimal performance and accuracy. With the right tools and strategy, you can leverage the power of QuickBooks and a DMS to grow and succeed in the competitive world of car sales.

Joshua Aaron
By Joshua Aaron - December 23rd, 2022